backup not successful in Windows 7

In some PCs with windows 7 it gives error that backup was not successful. It occurs even when you start the program fresh and straightly go to backup.

To solve this just right click the vfas icon/desktop shortcut and select properties- compatibility and check the Run as Administrator option as shown in the picture below.

software setup problems

Sometimes there are some antivirus software installed on a PC. Some do not allow setup and either they ask your permission or just do not allow setup and do not warn about it.

Once it was giving message that could not register a particular dll or ocx.

Possible ways are.

- Just temporarily disable the antivirus.

I did disable the antivirus(Kaspersky in this)

However the problem continued.

When I checked kaspersky it showed that license had expired.

So I uninstalled kaspersky. Then restarted the PC.

Then I tried to setup again. It went smoothly.

Note: check if any antivirus is obstructing the process.

Backup mistakes by computer literates

In my software I keep in mind that many people does not know how to take backup using pen drive. So I have provided a backup menu where the user has to select the backup drive & folder.

I usually select the default drive and folder so that it becomes simple. I have also provided "all firm weekly backup" where I store the backup file in a folder by first 3 letters of week name.

eg.Mon,Tue,wed,..... .

Recently I received 2 trouble shooting calls from two of my (computer) educated clients. Knowing the use of MY COMPUTER they were copying my data folder c:\vfas\F1 to pen drive.

What they did was while copying data from hard disk they accidentally copied data from pen drive to hard disk ( here the data on pen drive was 1 month old) . resulting in data loss for one month.

In another case he had a backup taken on pen drive. Now what had happened . Just before taking the backup on pen drive the main data file xxxx1112.vfd had corrupted. Also its backup xxxx1112.bak. he had backup on pen drive of these 2 corrupt files.

Bottomline: Take backup by

1. All firm weekly backup

2. Create a folder on pen drive named ddmmyy eg.260611 then select this folder and click the green button of hard disk backup.

Improved SEO( search Engine ranking)

What is SEO ( search engine optimization)?
When you want to search some term or product you search in Yahoo, MSN, Google.
In result of your search they return the addresses of websites which have material matching your search. There are millions of results for each of your searches.

Suppose you type in yahoo / msn for
share accounting software you get 82,000,000 answers
dairy accounting software you get 4,000,000 answers

I am proud to see that in above searches my website www.shwetasoftware.com is listed as 1st or in first 3/4 entries.

Preventing data loss due to file corruption

Today I got a call from one of my customers. He had problem in one particular area and was getting unspecified error. I told him to try following
Goto backup menu in VFAS. Click data repair buton at the bottom. It took almost 3 to 4 minutes to repair his data. Then I told him to click compact data button. It also took 3 to 4 minutes.
Then I told him to click green button of hard disk backup.
After this I told him to close the VFAS software and check size of his data file in vfas folder
c:\vfas\f1\ABCD0910.vfd and c:\vfas\f1\ABCD0910.bak to his surprise
the sizes were like this
c:\vfas\f1\ABCD0910.vfd 8 mb
c:\vfas\f1\ABCD0910.bak 500 mb
The software had done all the trick to reduce his data from 500 mb to 8 mb.
I recommend all my users to regularly click greeen hard disk backup button.
The advantages of small data size are as follows

• It gives faster dataentry
• It gives fater reporting
• It reduces chances of data getting corrupt as it requires less time to close the data file when the programm closes. This is like boarding a train with a small family of 4 persons and large joint family of 40 persons. In a large family some member may not get to board the train before it leaves.

How to set order of billed items

Sometimes you must enter the items in the order in which they are in purchase order of the party. You have made a mistake in entering the order of items. To take an item higher in the list reduce the sr.no as shown in the figure. Need not bother for duplicate sr.no.